Staff Domain - Entities, References, and Descriptors

Entities, Extended References, and Descriptors

Contents

Staff Domain Entities

NameDescription
CredentialThe legal document giving authorization to perform teaching assignment services.
OpenStaffPositionThis entity represents an open staff position that the education organization is seeking to fill.
PersonThis entity represents a human being.
Staff

This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. For example, this includes:
1. An "employee" who performs services under the direction of the employing institution or agency is compensated for such services by the employer and is eligible for employee benefits and wage or salary tax withholdings.
2. A "contractor" or "consultant" who performs services for an agreed upon fee or an employee of a management service contracted to work on site.
3. A "volunteer" who performs services on a voluntary and uncompensated basis.
4. An in-kind service provider.
5. An independent contractor or businessperson working at a school site.

StaffAbsenceEventThis event entity represents the recording of the dates of staff absence.
StaffEducationOrganizationAssignmentAssociationThis association indicates the education organization to which a staff member provides services; also known as school of service.
StaffEducationOrganizationContactAssociationThis association provides the contact information of the staff associated with the education organization.
StaffEducationOrganizationEmploymentAssociationThis association indicates the EducationOrganization an employee, contractor, volunteer, or other service provider is formally associated with typically indicated by which organization the staff member has a services contract with or receives compensation from.
StaffLeaveThis entity represents the recording of the dates of staff leave (e.g., sick leave, personal time, vacation).
StaffSchoolAssociationThis association indicates the School(s) at which a staff member provides instructional services.

Extended References

NameDescription
EducationOrganizationThis entity represents any public or private institution, organization, or agency that provides instructional or support services to students or staff at any level.
EducationServiceCenterThis entity represents a regional, multi-services public agency authorized by state law to develop, manage and provide services, programs, or other support options (e.g., construction, food services, and technology services) to LEAs.
LocalEducationAgencyThis entity represents an administrative unit at the local level which exists primarily to operate schools or to contract for educational services. It includes school districts, charter schools, charter management organizations, or other local administrative organizations.
SchoolThis entity represents an educational organization that includes staff and students who participate in classes and educational activity groups.
StateEducationAgency

This entity represents the agency of the state charged with the primary responsibility for coordinating and supervising public instruction, including the setting of standards for elementary and secondary instructional programs.

The Person entity was part of early access releases but not part of the final Data Standard 3.2.0 release. It has been left in the documentation to assist users of early access versions.

Staff Domain Descriptors

EntityNameDescriptionUsage Classification*EDFacts Mapping*Commonly Used*Commonly State-Defined*
CredentialAcademicSubjectThe academic subjects to which the credential pertains.Local


CredentialFieldThe field of certification for the certificate (e.g., Mathematics, Music).Local


CredentialTypeAn indication of the category of credential an individual holds.Local


GradeLevelThe grade level(s) certified for teaching.Orthodox


StateOfIssueStateAbbreviationThe abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which a license/credential was issued.Standard


TeachingCredentialAn indication of the category of a legal document giving authorization to perform teaching assignment services.Orthodox


TeachingCredentialBasisAn indication of the pre-determined criteria for granting the teaching credential that an individual holds.Orthodox


OpenStaffPositionAcademicSubjectThe teaching field required for the OpenStaffPosition, for example English/Language Arts, Reading, Mathematics, Science, Social Sciences, etc.Local


EmploymentStatusReflects the type of employment or contract desired for the position; for example: Probationary, Contractual, Substitute/temporary, Tenured or permanent, Volunteer/no contract...Orthodox


InstructionalGradeLevelThe set of grade levels for which the position's assignment is responsible.Orthodox


PostingResultIndication of whether the OpenStaffPosition was filled or retired without filling.Orthodox


ProgramAssignmentThe name of the program for which the OpenStaffPosition will be assigned; for example: Regular education, Title I, Academic, Title I-Non-Academic, Special Education', Bilingual/English as a Second Language.Orthodox


StaffClassificationThe titles of employment, official status, or rank of education staff.Flexible


PersonSourceSystemThis descriptor defines the originating record source system for the person.



StaffAchievementCategoryThe category of achievement attributed to the learner.Local


AchievementCategorySystemThe system that defines the categories by which an achievement is attributed to the learner.



AddressTypeThe type of address listed for an individual or organization. For example: Physical Address, Mailing Address, Home Address, etc.)Orthodox


CitizenshipStatusAn indicator of whether or not the person is a U.S. citizen.Orthodox


CountryThe name of the country. It is strongly recommended that entries use only ISO 3166 2-letter country codes.Standard


ElectronicMailTypeThe type of email listed for an individual or organization. For example: Home/Personal, Work, etc.)Standard


HighestCompletedLevelOfEducationThe extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent or the highest degree received).Orthodox


IdentificationDocumentUseThe primary function of the document used for establishing identity.Orthodox


IssuerCountryCountry of origin of the document. It is strongly recommended that entries use only ISO 3166 2-letter country codes.Standard


LanguageA specification of which written or spoken communication is being used.Orthodox


LanguageUseA description of how the language is used (e.g. Home Language, Native Language, Spoken Language).Orthodox


LocaleA general geographic indicator that categorizes U.S. territory (e.g., City, Suburban).Standard


OldEthnicityPrevious definition of Ethnicity combining Hispanic/Latino and race: 1 - American Indian or Alaskan Native, 2 - Asian or Pacific Islander, 3 - Black, not of Hispanic origin, 4 - Hispanic, 5 - White, not of Hispanic origin.Standard


OtherNameTypeThe types of alternate names for a person.Orthodox


PersonalInformationVerificationThe category of the document relative to its purpose.Orthodox


RaceThe general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races.Standard


RecognitionTypeThe nature of recognition given to the learner for accomplishments in a co-curricular, or extra-curricular activity.Flexible


SexA person's gender.Standard


StaffIdentificationSystemA coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a staff member.Orthodox


StateAbbreviationThe abbreviation for the state (within the United States) or outlying area in which an address is located.Standard


TelephoneNumberTypeThe type of communication number listed for an individual or organization.Standard


TribalAffiliationAn American Indian tribe with which the staff member is affiliated.Orthodox


VisaAn indicator of a non-US citizen's Visa type.Standard


StaffAbsenceEventAbsenceEventCategoryThe code describing the type of absence.Orthodox


StaffEducationOrganizationAssignmentAssociationPositionTitleThe descriptive name of an individual's position.



StaffClassificationThe titles of employment, official status, or rank of education staff.Flexible


StaffEducationOrganizationContactAssociationAddressTypeThe type of address listed for an individual or organization. For example: Physical Address, Mailing Address, Home Address, etc.)Orthodox


ContactTypeIndicates the type for the contact information.Local


LocaleA general geographic indicator that categorizes U.S. territory (e.g., City, Suburban).Standard


StateAbbreviationThe abbreviation for the state (within the United States) or outlying area in which an address is located.Standard


TelephoneNumberTypeThe type of communication number listed for an individual or organization.Standard


StaffEducationOrganizationEmploymentAssociationEmploymentStatusReflects the type of employment or contract; for example: Probationary, Contractual, Substitute/temporary, Tenured or permanent, Volunteer/no contract...Orthodox


SeparationType of employment separation; for example: Voluntary separation, Involuntary separation, Mutual agreement, Other, etc.Orthodox


SeparationReasonReason for terminating the employment; for example: Employment in education, Employment outside of education, Retirement, Family/personal relocation, Change of assignment.Orthodox


StaffLeaveStaffLeaveEventCategoryThe code describing the type of leave taken, for example: Sick, Personal, Vacation.Orthodox


StaffSchoolAssociationAcademicSubjectThe academic subjects the individual is eligible to teach.Local


GradeLevelThe grade levels the individual is eligible to teach.Orthodox


ProgramAssignmentThe name of the program for which the individual is assigned; for example: Regular education, Title I-Academic, Title I-Non-Academic, Special Education, Bilingual/English as a Second Language.Orthodox


* On these columns, please see the technical article Descriptor Guidance